Fixing a Teacher Profile in UDISE+ After a Transfer Error

When a teacher moves from one school to another (or from one role to another) but the profile in UDISE+ still shows the old posting, wrong joining/relieving date, or incorrect status, that’s a “transfer error”.
Examples:

Your profile still shows School A but you are at School B. The relieving date at the old school is missing or wrong. The new school shows you without a joining date or the status is “Left” instead of “Joined”. These mismatches can cause data problems and may affect your record, eligibility for transfers/promotions, or school reporting.

Student Module

Why it’s important to correct it

Accurate posting and date details ensure you show up correctly in school‑records, state dashboards, etc.

Your service history, qualification, promotion eligibility or transfer pools often depend on correct data in UDISE+.

School statistics, teacher counts, staff‑to‑student ratios all use the data — so errors may affect your school.

Fixing early means fewer headaches during audits or when you apply for something.

How to correct a teacher profile after a transfer — step‑by‑step

1. Gather your paperwork

Before you log in, pull together:

Your relieving order from the old school (with date).
Your joining order at the new school (with date).
Your teacher code/staff number, Aadhaar (if required), school UDISE codes (old & new).
Any proof of transfer or posting change.

2. Log into the Teacher Module

Use the school’s UDISE+ Teacher Module login (with your school’s UDISE code as user name, and password as given by Block/District MIS).
Navigate to Teacher Module → Edit Staff Details or the equivalent section where staff are listed.

3. Locate your profile

Search by your name or staff code.
Check what the profile shows: school name, joining date, relieving date, status (Active, Left, Transferred).
Note what’s incorrect: old school still shown, date missing, new school missing, etc.

4. Make corrections

If you’re still shown at old school: mark “Left school” with the correct date in the old school’s profile.
In the new school: mark “Joined school” with your correct joining date.
Update the status to “Active” at the new school (if needed).
Ensure the UDISE code of the new school is correctly entered under school/office details.
Fix any wrong qualification, subject assignment, appointment type if it changed when you transferred.
Make sure Aadhaar (if applicable), mobile and name match official proof.

5. Save, Submit & Certify

After making edits, click Save and then Submit or Certify (whichever your state’s workflow uses). Without certification, edits may not be accepted.
Ask your school admin or MIS staff to check if the certification is done at block/district level.

6. Follow up if status doesn’t change

If after submission, your profile still shows wrong details: ask the Block or District MIS Coordinator to check the verification queue.
Sometimes, changes need approval at higher level (district/state) before they reflect.
Monitor the “Report Module” or “Staff List” to see if the change got recorded.

You Can Also Read: How UDISE+ Affects Teacher Promotions and Transfers

Quick Tips & Reminders

Visit the UDISE Plus Portal:

Do the correction early after you transfer — don’t wait until promotion/transfer round

Select the School Profile & Facilities Management Option:

Double‑check school UDISE codes: small mistake = wrong school.

Choose Your State:

Save screenshots after you log in and see correct or incorrect status — useful if something doesn’t get fixed.

Enter Your udise login Credentials:

If your old school still lists you as “Active” after you’ve left, ask them to mark “Left” instead of you making duplicate entries.

Access the Dashboard:

If you can’t edit certain fields (like school code change), you may need district‑level help — escalate early.

Log Out Securely:

Make sure your name, staff code, appointment date exactly match what your official transfer order states — mismatch causes rejection.

Common Mistakes & How to Avoid Them

Mistake: Entering a relieving date but forgetting to change status to “Left”.
Avoid: Always change both relieving date and status.

Mistake: Making edits but not hitting “Submit” or “Certify”.
Avoid: After save, ensure you complete the workflow so the unit recognizes it.

Mistake: Leaving old school entry as “Active” while making new school entry – system counts duplicated service.
Avoid: One profile should show “Left” for old school, “Joined” for new.

Mistake: Entering wrong school UDISE code (for new school) so you show up in a different school’s record.
Avoid: Confirm the UDISE code with the new school admin before entering.

Frequently Asked Questions (FAQs)

Yes, for many fields you can edit in the Teacher Module (if your school login allows). Some changes (school code, large corrections) may need District MIS approval.

Ask the school or MIS staff to mark you as “Left” with correct date. Until that is done, you might appear in two places.

Ideally within a few days. If state/district approval is required and there is backlog, it may take longer. Keep checking weekly.

Indirectly. It ensures your service history is correct, which helps for records, promotions, scheme eligibility — not the actual salary directly, but important for your career.

You should update that too. Go to the qualification/appointment section in the profile, edit it and submit. An incomplete profile may affect future eligibility.

Final Words

If you recently transferred and you still see incorrect posting details in UDISE+ Teacher Module, don’t ignore it — it’s fixable. With a bit of effort and coordination with your school admin/MIS, you can set it right. Accurate profile = smoother future promotions, transfers, and less hassle for your school too.

Fixing a Teacher Profile in UDISE+ After a Transfer Error

Why it’s important to correct it