Bulk Import of Student Data in UDISE Plus Explained

If you are working as a data entry operator, teacher, or school admin, you know entering student data one by one on UDISE Plus can take a long time. That’s where bulk import of student data comes in. It helps schools upload many student records at once using an Excel file.

In this guide, I’ll explain:

What bulk import is
Why it matters
How the process works step by step
Helpful tips to avoid errors

And I’ll explain it like arranging things at home — simple and practical.

Student Module

Bulk Import of Student Data in UDISE Plus Explained

What Is Bulk Import of Student Data?

Think of your house. You have many items in your room — clothes, books, and toys. You can put them in one by one in little boxes (slow), or you can fill one big box at once (fast).

In the same way:

‘Bulk import’ means uploading student data all together in one Excel file
The UDISE Plus system reads the Excel file and saves all the student records at once
This saves time and reduces manual work on the portal.

Why Bulk Import Is Useful

Here’s why schools love bulk import:

Saves time:

If you have 200 students, entering each manually might take hours. Bulk import does it in minutes.

Consistency:

When data is organized properly in Excel, errors reduce.

Required for large schools:

Big schools with many students find bulk import essential.

What is UDISE Plus Portal

Before diving into bulk import, it’s good to know a little about UDISE Plus:

What is UDISE Plus?

UDISE Plus (Unified District Information System for Education Plus) is a government portal that collects data about schools and students across India.

Why do you need to upload student data?

It helps the government track educational progress, ensure better resource allocation, and monitor school standards.

Step‑by‑Step Guide to Bulk Import Student Data

I’ll break this down like doing a task at home:

1. Prepare the Excel Template

Just like you take a blank notebook to write a list, UDISE Plus gives you a blank Excel file called a template.

This template has columns such as:

Student name
Class
Section
PEN (Permanent Education Number)
Date of birth
Aadhaar (optional)
You must fill these correctly before uploading.

Always use the official Excel template from the UDISE Plus portal.

2. Fill in All Student Details

Open the Excel file and add all students’ details in separate rows — one student per row.

Example:

Name	Class	Section	PEN	DOB	Gender
Ali	5	A	12345	15‑06‑2017	M

Make sure every column is filled correctly and there are no mistakes.

3. Log In to UDISE Plus Portal

Now open the UDISE Plus student module using your username and password.

📌 Usually the login is at:
https://sdms.udiseplus.gov.in/

4. Go to Bulk Upload / Import Section

Inside the student module, you will see:
➡ Upload Data via Excel or Import Student Data

Click that option.

5. Upload the Filled Excel File

Choose the Excel file you filled out and upload it.

The system will:

Check for errors
Validate that fields like PEN, DOB, and class are correct

If there’s an issue, it will show you errors to fix before uploading.

6. Review and Submit

Once uploaded successfully:

Review the data shown
Confirm that everything is correct
Click Submit or Finalize

Now all student details are stored in UDISE Plus.

you can also read: Why UDISE Plus Shows Student Out of School Due to Aadhaar 2026

Common Mistakes to Avoid During Bulk Import

Here are some common mistakes that can cause errors during the upload:

Incorrect PEN numbers:
Double-check the Permanent Education Number (PEN) format.

Empty cells:
Don’t leave mandatory columns like Student Name or DOB blank.

Mismatched date formats:
Make sure dates are in the correct format (DD-MM-YYYY).

Not following the template structure:
Using any template other than the official UDISE Plus format might lead to upload failure.

Tips to Avoid Common Errors

Here are some practical tips that help prevent mistakes:

Always save a backup copy of your Excel before uploading.
Check PEN carefully — if it’s wrong, the system won’t accept it.
Use consistent data formats (like date of birth format dd‑mm‑yyyy).
Fill all mandatory columns before upload — blank cells can fail the upload.

How to Track Your Upload Status

After submission, you can track your upload’s status. The system will show:

Success:

All records uploaded successfully.

Failure:

Some records might fail due to errors. You can download a report with the failed entries and correct them.

What Happens After Successful Bulk Import?

Once your data is uploaded successfully, the UDISE Plus system will:

Update the school’s records
Sync with the district and state-level data
Ensure that the government can track your school’s progress

What Happens After Successful Bulk Import?

FAQ’s

After submitting the file, you’ll get a status report. If the upload is successful, it will show “Success.” If there are issues, it will highlight the errors you need to fix.

If there’s an error, the system will show you a message about the problem (like missing data or incorrect format). You can download the error report, fix the issues in the Excel file, and upload it again.

No, each school has its own file to upload. You need to upload student data separately for each school.

You can always go back and update student details later by manually adding missing students or doing another bulk import.

Yes, Aadhaar numbers can be uploaded as part of the student data. However, make sure they are correct and follow the format to avoid errors.

Final Words

Bulk importing student data into UDISE Plus is like arranging all your books in one big shelf instead of one‑by‑one. Once you get the hang of it, it becomes fast and accurate.
At first, the process might seem overwhelming, but think of it like any new task you learn: the more you do it, the easier it gets. And just like you organize your house with a system (like putting books on a shelf or clothes in a drawer), bulk import helps schools manage a large number of students efficiently.