How to Correct Aadhaar Mismatches in UDISE Plus for Schools

If you’re working in a school and using the UDISE Plus portal, you’ve probably run into students whose Aadhaar details don’t match the school records. These mismatches can cause the student to be flagged, delay information processing, or even affect benefits. In this article, I’ll walk you through what causes the mismatch, how to fix it step‑by‑step, and simple tips so you don’t keep running into the same problem.

Student Module

What is “Aadhaar mismatch” in UDISE Plus?

An Aadhaar mismatch happens when the student’s details in school records (name, date of birth, Aadhaar number) don’t exactly align with what’s in their Aadhaar database. For example:

Name in the school record: “Rahul Kumar Verma” — but on Aadhaar: “Rahul K. Verma”.

Date of birth differs.

Wrong Aadhaar number entered (mistyped digit).
Because UDISE Plus uses Aadhaar to link students and generate unique IDs (like PEN/APAAR ID), if there’s a mismatch the system shows “verification failed”. This is flagged by users in various states.

Why it matters for your school

Fixing these mismatches isn’t just clerical — it affects:

Accurate enrolment numbers and records.
Students’ eligibility for scholarships/benefits tied to their Aadhaar/ID.
Smooth generation of APAAR IDs (which require correct Aadhaar details).
Avoiding data rejection and extra work at the block/district level.

So spending time now saves headaches later.

Step‑by‑step: How to fix the mismatch

Here’s a simple checklist you can follow:

Identify the flagged students: In the Student Module of UDISE Plus, run a report or check the “Aadhaar verification failed/mismatch” list.
Collect the correct details: From the student’s Aadhaar card or printout, verify the exact name, number, DOB. Make sure you have the official Aadhaar copy to refer to.
Compare with school record: Check the school’s entry in UDISE Plus — is the name spelled the same? DOB identical? Aadhaar number correct?
Fix the school record (if needed):
If the school record is wrong: edit via the “Student Demographic Update” or “Edit Student” menu (if your state allows).
If the Aadhaar card detail is wrong: the parent/student may need to visit the Aadhaar centre to correct it (e.g., name spelling).
Note: Some fields cannot be changed after Aadhaar verification.
Resubmit and validate: Once changes are made, resubmit the data so the system tries Aadhaar verification again. Check the status after some hours/days.
Record the corrections: Maintain a tracker (Excel sheet) listing student, mismatch type, correction date, result — helpful for audits.

Common mismatch types & how to handle each

Name mismatch (spelling, order, initials): Get exact Aadhaar spelling. Update school record if allowed. If Aadhaar spelling is incorrect, help parents get it corrected at Aadhaar centre.

Wrong Aadhaar number: Very common. Request correct number from parent, update and resubmit.

DOB or gender mismatch: If school record differs from Aadhaar, decide whether to update school data (if allowed) or guide correction via Aadhaar.

Entered Aadhaar after verification lock: Some states restrict changes after certain stage. In such cases, escalate to District MIS for help.

Student doesn’t have Aadhaar yet: Use the format for “without Aadhaar” where permitted, keep follow‑up until Aadhaar is generated.

Tips to avoid mismatches in future

During student admission: capture Aadhaar card photocopy and ensure entry matches exactly.

Enter data carefully: no extra spaces, titles (Mr./Ms.) or punctuation in name field.

For students whose names change (marriage, legal change) or spelling updates: update Aadhaar first, then school record.

Monthly data check: filter for “verification failed” list and correct early.

Train staff: make sure whoever enters data understands how strict the matching rules are (one extra space or dot can cause failure).

Use bulk import templates if allowed — but ensure you clean data before upload.

FAQ’s

In many states, once Aadhaar is verified and APAAR ID generated, you cannot change the student’s name through the portal. The correct path may require Aadhaar correction first.

Schools can use the “without Aadhaar” format if allowed in that academic year, but generating APAAR and verification may be delayed.

This can happen due to network issues, incorrect data entry, or the Aadhaar details not yet updated in UIDAI. It needs manual follow‑up.

No — Aadhaar corrections for name/spelling are typically free at UIDAI authorised centres, but require the parent/student to go. The school can assist.

The student may remain in “verification failed” status, risk exclusion from official data counts, affect APAAR/ID generation, and delay their access to benefits.

Final Words

Aadhaar mismatches in UDISE Plus might sound like a small data issue — but they can ripple into bigger problems for students and schools. Think of it as doing a quick maintenance check: fix the mismatch now, so all records line up, benefits flow smoothly, and your enrolment data stays clean and accurate. With a little attention and the steps above, you’ll save time and headaches down the line.