How to Correct Mismatched Student Data in UDISE+

When student data (name, date of birth, Aadhaar, previous school, grade) in UDISE+ doesn’t match what’s in your school records, it causes problems. Students might show up as “missing” or “out of school”, their eligibility for schemes may get delayed, transfers get complicated. For example, one state found many records failed Aadhaar validation because name/gender/DOB didn’t match. Guruvu.In+1

So you fixing these mismatches early means smoother reporting, fewer headaches later.

Student Module

Common kinds of data mismatches

Student’s name spelling in portal ≠ as in Aadhaar or admission register
Date of Birth (DOB) mismatch
Gender incorrectly recorded
Previous school or admission number wrong → system can’t trace the student
Aadhaar number missing, invalid or failed verification
Student recorded in wrong grade/section in portal You can also read: What Does “School Missing” Mean in UDISE+?

Step‑by‑step: How to fix mismatched student data

Here’s a friendly checklist you can follow:

1. Identify the mismatch

Go through your student list and compare: portal info vs school admission register. Mark any mismatches (name, DOB, grade, Aadhaar).

2. Confirm correct data in school records

Check your admission register, transfer certificate (if applicable), Aadhaar card copy (if you have) to see the correct data.

3. Access the Student Module in UDISE+

4. Edit the student profile

Find the student with mismatch.
Update the field(s) that are wrong (name, DOB, gender, Aadhaar etc).
Ensure the revised data matches your verified school records.
If student moved grades, update the grade/section accordingly.

5. Save, validate & certify

Save the changes.

If your state requires validation by Block/District MIS, send for review.

After review and approval, certify the data so the system locks in the corrected data.

6. Audit and monitor

After corrections, check that the student now appears correctly in reports (enrolment lists, dashboard). Periodically review to catch future mismatches.

Pro tips to reduce mismatches in future

At admission time: enter exact spelling of name, ensure DOB matches official document.
Keep student records (admission form, Aadhaar copy if available) neatly filed.
Use bulk upload template if your state allows (many schools do) — it reduces manual errors. Panangad VHSS+1
Do a check‑up before certification: run an Excel of your student list and highlight fields like DOB/Aadhaar/gender to spot anomalies.
Set a regular review (once every term) in your school to catch mismatches early.

What happens if you ignore mismatches?

Student might appear as “fresh/new” or “out‑of‑school” because system can’t trace them properly.

Transfer/TC processes get messy because student’s unique ID may not link.

Reporting errors show up in district/state dashboards — your school data quality takes a hit.

Important schemes or benefits (mid‑day meal, scholarships) might be delayed or denied because record mismatch blocks eligibility.

FAQ’s

Yes, but you may need the District/State MIS’s permission to unlock the record. It’s better to correct before final certification.

Update the student’s name/DOB in UDISE+ to exactly match the Aadhaar. Then trigger the verification again.

Download the previous upload file, mark mismatches, correct in Excel, then upload the revised template following your state’s protocol.

Update their profile: mark them as “left school” in your data and ensure the new school uploads their admission with correct previous school info.

Final Words

Fixing mismatched student data in UDISE+ isn’t just a “system task” — it’s about making sure every student in your school is tracked correctly, gets the benefits they deserve, and your school’s data reflects reality.
Treat this like housekeeping: clear the records early, stay consistent, review regularly. When you stay on top of it, the system works for you — and saves you trouble later.